Ostendo Labour & Timesheets

Labour & Timesheets Management in Ostendo Continuum ERP

Accurate, Flexible, and Mobile Time Capture — Fully Integrated with Your ERP

Timesheets in Ostendo Continuum ERP are designed to give businesses complete visibility and control over labour time, costs, and productivity — across the shop floor, field services, projects, and subcontracted work. With powerful interpretation rules, mobile-first data capture, and deep job costing integration, Ostendo transforms timesheets from simple data entry into a strategic management tool. 

End-to-End Labour & Timesheet Management

Ostendo provides multiple, flexible methods for capturing labour time to suit different operational environments:

  • Mobile devices (iOS & Android)
  • Barcode scanning
  • Touchscreen kiosks
  • Keyboard and desktop entry

Time is recorded directly against jobs, projects, service calls, or non-charge codes such as training or internal activities. Built-in timesheet interpretation automatically applies break rules, overtime, after-hours rates, and award conditions, ensuring accuracy without manual calculation. 

Key Capabilities

  • Start/stop or manual time entry
  • Timesheets by employee, job, or non-charge code
  • Interpreted overtime and penalty rates
  • Chargeable and non-chargeable labour tracking
  • Non-costed internal labour recording
  • Accurate posting of labour, overheads, and recoveries to jobs 

Integrated Job Costing & Overhead Recovery

Labour recorded through timesheets flows directly into Ostendo job costing, ensuring real-time visibility of labour performance and profitability.

  • Standard and overtime labour rates
  • Optional overhead cost components
  • Fixed price and discounted labour rates
  • Automatic overhead recovery
  • Labour analysis by job, employee, or department 

This ensures managers always have a true picture of labour efficiency, margins, and cost recovery.

Team Timesheets & Supervisor Entry

For workshop, construction, and service teams, Ostendo supports team-based timesheets. Supervisors or team leaders can enter time for individual team members in one streamlined workflow.

Benefits include:

  • Faster data entry for crews
  • Improved accuracy
  • Reduced administrative overhead
  • Clear accountability by team and individual 

Subcontractor Time & Cost Capture

Ostendo extends timesheet functionality beyond employees to subcontractors using the mobile platform.

  • Jobs deployed directly to subcontractors
  • Capture of time, materials, and charges
  • Mobile submission of completed datasheets
  • Approval workflows before posting
  • Optional buyer-created invoices to bill customers immediately — without waiting for supplier invoices 

This enables faster billing cycles and tighter cost control for subcontracted work.

Freeway Mobility Platform for Timesheets

Ostendo Freeway Mobility delivers powerful timesheet functionality through a purpose-built mobile app:

  • iOS & Android support
  • Online and offline operation
  • Configurable user-defined templates
  • Time, materials, photos, signatures, and GPS capture
  • Seamless synchronization back to Ostendo ERP 

Time can be recorded:

  • Using start/stop buttons
  • By time of day
  • As total hours or fixed time blocks
  • Directly against jobs or existing timesheets

Configurable Mobile Workforce Solutions

Beyond standard timesheets, Ostendo allows businesses to build custom mobile applications connected directly to ERP data:

  • Tailored interfaces for warehouse, production, or field teams
  • Barcode and RFID scanning
  • Location-based functionality
  • Offline data capture with automatic sync 

This flexibility ensures time capture aligns perfectly with real-world workflows.

Reporting, Visibility & Compliance

Ostendo provides powerful labour reporting across the organisation:

  • Labour reporting by employee, job, and department
  • Chargeable vs non-chargeable time analysis
  • Award compliance and overtime validation
  • Productivity and utilisation insights

These insights support better decision-making, compliance, and continuous improvement initiatives. 

Why Choose Ostendo for Timesheets?

Ostendo Continuum ERP delivers more than basic time entry — it provides a fully integrated labour management platform that improves accuracy, visibility, compliance, and profitability across your business.

Key Benefits

  • Accurate, rule-driven labour costing
  • Real-time job and project visibility
  • Mobile-first workforce enablement
  • Faster billing and improved cash flow
  • Scalable and configurable for any industry

Reporting & Analysis

Effective labour and timesheet reporting provides clear visibility of workforce utilisation, labour costs, productivity, and compliance. Within Ostendo Continuum ERP, labour and timesheet data is captured once and reused across payroll, jobs, projects, manufacturing, service, and management reporting—ensuring accuracy, accountability, and real-time insight.

Timesheet Accuracy & Compliance

  • Submitted vs Approved Timesheets – monitor outstanding, approved, and rejected timesheets by employee, team, or period
  • Actual vs Standard Hours – compare planned labour against actual time recorded
  • Overtime Tracking – visibility of overtime and shift loadings
  • Audit Trail & Approvals – full history of submissions, approvals, amendments, and timestamps

Labour Cost Analysis

  • Labour Cost by Job / Project / Work Order – detailed visibility of labour contributions to cost and margin
  • Direct vs Indirect Labour – distinguish billable production/service time from overhead labour
  • Actual vs Budgeted Labour Cost – identify overruns early and take corrective action
  • Cost by Labour Category – analyse by trade, skill level, department, or cost centre

Productivity & Utilisation

  • Employee Utilisation Rates – productive hours vs available hours
  • Efficiency & Output Metrics – hours per unit, task, or operation
  • Idle Time & Non-Productive Analysis – identify bottlenecks, delays, and downtime
  • Trend Analysis – monitor productivity improvements over time

Integrated Job, Service & Manufacturing Visibility

  • Job & Project Timesheet Roll-Up – consolidated labour view across all related tasks
  • Manufacturing Operations – labour tracking by routing, operation, or work centre
  • Service & Maintenance Labour – visibility of technician time by call-out, contract, or asset
  • Real-Time WIP Impact – immediate reflection of labour costs in work-in-progress

Management Dashboards & Reporting

  • Interactive Dashboards – role-based dashboards for supervisors, managers, and finance
  • Drill-Down Reporting – from summary KPIs to individual timesheet entries
  • Exception Reporting – highlight overtime spikes, low utilisation, or missing timesheets
  • Export & BI Integration – connect labour data to Power BI or external analytics platforms

Mobile & Real-Time Data Capture

  • Mobile Timesheets – capture labour in real time via mobile devices
  • Supervisor Visibility – near real-time insight into labour activity across sites
  • Reduced Rework – eliminate double-handling and manual reconciliation

Business Value

  • Improved labour cost control and margin visibility
  • Higher workforce productivity and utilisation
  • Faster decision-making through real-time labour insight

Labour and Timesheets Reporting in Ostendo Continuum ERP delivers a single, trusted view of workforce activity—empowering managers to control costs, improve productivity, and ensure compliance across the organisation.

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