Point-of-Sale (POS) in Ostendo Continuum ERP
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Ostendo Continuum ERP delivers a fully integrated Point-of-Sale (POS) solution designed to unify retail, counter sales, workshops, and mobile selling into a single operational system. Rather than operating as a standalone till, Ostendo POS connects sales transactions directly with inventory, pricing, customers, jobs, and finance—providing complete visibility and control across your business.
A POS Built for Real-World Business Environments
Ostendo POS adapts to how your business actually sells—whether that’s fast counter transactions, showroom sales, trade pickup, or service work.
Supported transaction modes include:
- Retail / Counter Sales – Immediate over-the-counter sales with touchscreen operation.
- Pickup Sales – Customers pay now and collect goods later using a receipt.
- Delivery Sales – Orders paid in advance and delivered to customer premises.
- Workshop / Jobs Mode – Create simple works orders where invoicing and payment occur later.
- Layby Transactions – Take deposits, manage balances, and release goods on final payment.
Multi-site processing allows each branch or location to operate independently while still contributing to centralised reporting, inventory, and financial control.
Touchscreen Product Selection & Advanced Scanning
Ostendo POS is optimised for speed, accuracy, and ease of use at the counter.
Key capabilities include:
- Touchscreen graphical product catalogues with category navigation and item images.
- Full barcode scanning, including serial number recognition for traceable items.
- Multiple barcodes per item, supporting supplier and internal codes.
- Segmented barcode scanning, capturing product and quantity (e.g. from weigh scales) in a single scan—ideal for produce and bulk goods.
- Linked product images displayed during entry to reduce errors and speed up transactions.
These features ensure fast, confident selling without operators needing to memorise product codes.
Integrated Payments, Deposits & Financial Control
Ostendo POS supports a wide range of payment and financial workflows directly within ERP.
Financial features include:
- User-defined payment methods linked to specific bank accounts.
- Cash, card, cheque, and account payments.
- Tyro EFTPOS integration for seamless card transactions.
- Automatic End-of-Day banking deposits by POS station.
- Accepting deposits against sales orders or jobs.
- Paying existing invoices on account at the POS.
- Gift voucher issuing and redemption.
- Support for both cash customers and account customers, with on-account sales flowing directly to receivables.
This tight integration ensures POS activity always aligns with your financial ledger—no re-keying, no reconciliation gaps.
Security, Stations & Operational Control
Ostendo POS is designed for multi-user, multi-station environments with strong operational governance.
Security and control features include:
- Multiple POS stations with individual or combined End-of-Day processing.
- Station-specific invoice and receipt layouts.
- User logins and station locking for accountability.
- Controlled permissions for price overrides, margin visibility, and date changes.
- Suspend transactions to hold sales mid-process.
- Alternate operator access for supervisor intervention.
Extensive pricing rules support unlimited price levels, discounts, and time-based promotions, ensuring correct pricing is automatically applied.
Mobile & Freeway POS Integration
Ostendo POS extends beyond the counter through its Freeway Mobility Platform.
Mobile POS capabilities include:
- Capture POS orders on tablets or phones and transfer them to fixed POS stations for payment.
- Hierarchical graphical catalogues for showroom kiosks and customer self-interaction.
- Offline-capable mobile selling with later synchronisation.
- Barcode scanning using built-in cameras or external scanners.
- Stock visibility and mobile stock counts without disrupting counter operations.
- Branded front screens to match your business identity.
This enables sales staff to serve customers anywhere—on the floor, in the warehouse, or at the counter—without losing control or accuracy.
One POS, One System, Complete Operations
Ostendo Continuum ERP POS is not an add-on—it is a core operational component. Every transaction immediately updates inventory, customer records, pricing, jobs, and finance, delivering real-time insight and eliminating disconnected systems.
Whether you operate a retail showroom, trade counter, service workshop, or multi-site operation, Ostendo POS provides a scalable, secure, and fully integrated point-of-sale solution designed to grow with your business.
Reporting & Analysis
Effective Point-of-Sale (POS) reporting and visibility transforms transaction data into actionable insight. Within Ostendo Continuum ERP, POS reporting is fully integrated with inventory, customers, pricing, taxation, and finance—providing real-time transparency from the shop counter to the boardroom.
Real-Time POS Visibility
- Live sales monitoring by terminal, location, operator, and time period
- Instant transaction visibility including cash, card, split payments, refunds, and voids
- Real-time stock impact as sales are processed, ensuring accurate on-hand quantities
- Immediate margin insight at the point of sale based on actual costs and pricing rules
Sales Analysis & Performance
- Sales by product, category, and brand to identify top and under-performers
- Time-based analysis (hourly, daily, weekly, seasonal trends)
- Operator and terminal performance for productivity and training insights
- Customer sales analysis including repeat purchases, average basket size, and lifetime value
- Promotion and pricing effectiveness to measure the impact of discounts and specials
Financial & Margin Reporting
- Gross margin analysis at item, category, and POS level
- Tax and GST reporting automatically aligned with each transaction
- Cash reconciliation reports comparing expected vs actual takings
- Integration with accounts receivable and general ledger for seamless financial reporting
Inventory & Replenishment Insight
- Fast-moving vs slow-moving items identified directly from POS sales data
- Stock-out and lost-sales visibility to improve replenishment planning
- Automated reorder triggers based on real sales demand, not estimates
- Batch, serial, or expiry tracking where applicable
Dashboards & Decision Support
- Role-based dashboards for store managers, finance, and executives
- Visual KPIs including sales growth, margin %, and average transaction value
- Drill-down capability from summary dashboards to individual POS transactions
- Export and BI-ready data for advanced analytics in tools such as Power BI
Business Value
By combining POS transactions with enterprise-wide reporting, Ostendo Continuum ERP delivers:
- Faster, data-driven decision-making
- Improved profitability through margin visibility
- Better stock availability and reduced holding costs
- Clear accountability across staff and locations
POS reporting is not just about recording sales—it’s about turning every transaction into insight you can act on.
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