Ostendo Operations is designed to integrate with Intuit QuickBooks so you can extend its operational capability as one integrated system.
Intuit QuickBooks Accounting Link
Ostendo Operations links with the Intuit QuickBooks range of accounting products.
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Intuit QuickBooks is a web based accounting system provided as software as a service (SaaS). The data is hosted by Intuit QuickBooks and is not in a database that can be backed up by the user.
Intuit QuickBooks is not the old QuickBooks once marketed by Reckon. Reckon was once Intuit's Distributor of QuickBooks in Australia and New Zealand, but in 2014, Reckon's relationship with Intuit ended and they could no longer use the QuickBooks brand. Reckon purchased a branch of the QuickBooks source code and rebranded the product as Reckon Accounts Desktop.
Intuit QuickBooks is not yet supported in New Zealand.
The Intuit QuickBooks interface with Ostendo Operations is live and seamless, as long as your internet connection is running. Data is posted from Ostendo Operations to Intuit QuickBooks automatically at intervals of a few minutes, effectively providing real time integrated financials. The Intuit QuickBooks interface uses the Intuit QuickBooks API.
How the Intuit QuickBooks Accounting Link Works
Ostendo Operations performs all of the operational functions of the system and posts General Ledger transactions to QuickBooks Online based on mapping rules that are setup. QuickBooks Online is used for financial reporting, BAS/GST returns, bank reconciliations accounts receivable and accounts payable.
Intuit QuickBooks supports multi-currency, but Ostendo Operations is able to transact purchases and sales in foreign currency and convert to local currency when posting to Intuit QuickBooks.
Sales invoices are raised in Ostendo Operations for jobs or sales orders and these are posted to QuickBooks Online. Payments for sales invoices are entered in QuickBooks Online which updates the invoices in Ostendo Operations with the payment applied. Payments can also be processed in Ostendo and posted to QuickBooks Online, which would be required for Point-of-Sale.
Supplier invoices for inventory or job costing are entered in Ostendo Operations for three way matching with the purchase receipt and the purchase order. Alternatively, they can be entered directly against a job or work order if there is no purchase order, such as for job disbursements. Supplier invoices are posted to QuickBooks Online where they are paid. Normal expenses, such as electricity or rent, are entered directly into QuickBooks Online.
Customer and supplier records are automatically updated from Ostendo Operations to QuickBooks Online.
We do not implement or support QuickBooks Online, but we collaborate with QuickBooks Online Partners and accountants who provide those services.