Xero

Ostendo Continuum is designed to link with Xero so you can extend its operational capability as one connected system.

Xero Add On Ostendo

Xero Accounting Link

Real-Time Link Between Ostendo Continuum and Xero

Ostendo Operations connects real-time with Xero, giving businesses a smooth flow of information between operational activity and financial reporting.

Compatible Xero Versions

  • Xero Premium
  • Xero Standard
Xero is a web-based accounting system provided as software as a service (SaaS). The data is hosted by Xero and is not in a database that can be backed up by the user.

Live, real-time connection

The link between Ostendo Continuum and Xero is fully automated and real-time. As long as your internet connection is active, Ostendo posts data to Xero every 15 minutes. This creates a connected operational and financial system without manual intervention. The connection is powered by the Xero API.

How the Xero Accounting Link Works

Operational Transactions Managed in Ostendo

Ostendo Continuum handles all operational processes—jobs, sales, purchasing, manufacturing, and cost management. It then posts the resulting General Ledger transactions, Customer and Supplier Invoices directly into Xero using pre-defined mapping rules.

Financial Management in Xero

Xero is used for:

  • Financial reporting
  • BAS/GST submissions
  • Bank reconciliations
  • Accounts receivable and payable
  • Multi-currency (Premium)

This division of responsibilities allows each system to do what it does best.

accounts receivable processing

  • Sales invoices are created in Ostendo (from jobs or sales orders).
  • Invoices are automatically posted to Xero.
  • Customer payments are normally entered in Xero using Bankfeeds, which updates invoice payments back in Ostendo.
  • Where required, such as for Point-of-Sale, payments can be processed in Ostendo and posted to Xero.

accounts payable processing

Supplier invoices related to inventory or job costing are entered in Ostendo for three-way matching against purchase orders and receipts. Alternatively, supplier charges can be recorded directly on a job or work order when no purchase order exists (e.g., subcontractor charges).

These invoices are then posted to Xero for payment processing. Routine business expenses such as rent, utilities, and administration costs continue to be entered directly into Xero.

Customer & Supplier Cards

Ostendo Operations automatically updates customer and supplier card files into Xero, keeping both systems aligned without double entry.

Multi-Currency Handling

Xero Premium supports full multi-currency—and Ostendo posts foreign currency transactions and invoices into Xero.

Xero Standard does not include multi-currency, however, Ostendo can still record foreign currency transactions and convert them to local currency when posting to Xero (without calculating exchange gains and losses).

Collaboration With Xero Partners

We implement and support the Ostendo Xero accounting link, but we do not support Xero directly. Instead, we collaborate with Xero Partners and accountants who specialise in Xero to ensure a smooth, professional end-to-end connection.

The Xero App Store

See Ostendo Continuum in the Xero App Store  Ostendo