Intuit QuickBooks

Ostendo Operations is designed to integrate with Intuit QuickBooks so you can extend its operational capability as one integrated system.

QuickBooks Online Add On Ostendo

Intuit QuickBooks Accounting Link

Ostendo Operations links with the Intuit QuickBooks range of accounting products.

  • Essentials
  • Plus

Intuit QuickBooks is a web based accounting system provided as software as a service (SaaS). The data is hosted by Intuit QuickBooks and is not in a database that can be backed up by the user.

Intuit QuickBooks is not the old QuickBooks once marketed by Reckon. Reckon was once Intuit's Distributor of QuickBooks in Australia and New Zealand, but in 2014, Reckon's relationship with Intuit ended and they could no longer use the QuickBooks brand. Reckon purchased a branch of the QuickBooks source code and rebranded the product as Reckon Accounts.

Intuit QuickBooks is not yet supported in New Zealand.

The Intuit QuickBooks interface with Ostendo Operations is live and seamless, as long as your internet connection is running. Data is posted from Ostendo Operations to Intuit QuickBooks automatically at intervals of a few minutes, effectively providing real time integrated financials. The Intuit QuickBooks interface uses the Intuit QuickBooks API. 

How the Intuit QuickBooks Accounting Link Works

Ostendo Operations performs all of the operational functions of the system and posts General Ledger transactions to QuickBooks Online based on mapping rules that are setup. QuickBooks Online is used for financial reporting, BAS/GST returns, bank reconciliations accounts receivable and accounts payable.

The Essentials and Plus versions of Intuit QuickBooks include multi-currency and Ostendo Operations is able to transact purchases and sales in foreign currency and post to Intuit QuickBooks with full multi-currency functionality. Alternatively, Ostendo Operations is able to transact purchases and sales in foreign currency and convert to local currency when posting to Intuit QuickBooks.

Sales invoices are raised in Ostendo Operations for jobs or sales orders and these are posted to Intuit QuickBooks. Payments for sales invoices are entered in Intuit QuickBooks which updates the invoices in Ostendo Operations with the payment applied. Payments can also be processed in Ostendo and posted to Intuit QuickBooks, which would be required for Point-of-Sale.

Supplier invoices for inventory or job costing are entered in Ostendo Operations for three way matching with the purchase receipt and the purchase order. Alternatively, they can be entered directly against a job or work order if there is no purchase order, such as for job disbursements. Supplier invoices are posted to Intuit QuickBooks where they are paid. Normal expenses, such as electricity or rent, are entered directly into Intuit QuickBooks.

Customer and supplier records are automatically updated from Ostendo Operations to Intuit QuickBooks.

We do not implement or support Intuit QuickBooks, but we collaborate with Intuit QuickBooks Partners and accountants who provide those services.