Ostendo Operations is designed to integrate with Xero so you can extend its operational capability as one integrated system.

Xero Add On Ostendo

Xero Accounting Link

Ostendo Operations links with the Xero range accounting products.

  • Xero Standard
  • Xero Premium

Xero is a web based accounting system provided as software as a service (SaaS). The data is hosted by Xero and is not in a database that can be backed up by the user.

The Xero interface with Ostendo Operations is live and seamless, as long as your internet connection is running. Data is posted from Ostendo Operations to Xero automatically at intervals of a few minutes, effectively providing real time integrated financials. The Xero interface uses the Xero API.

How the Xero Accounting Link Works

Ostendo Operations performs all of the operational functions of the system and posts General Ledger transactions to Xero based on mapping rules that are setup. Xero is used for financial reporting, BAS/GST returns, bank reconciliations accounts receivable and accounts payable.

Sales invoices are raised in Ostendo Operations for jobs or sales orders and these are posted to Xero. Payments for sales invoices are entered in Xero which updates the invoices in Ostendo Operations with the payment applied. Payments can also be processed in Ostendo and posted to Xero, which would be required for Point-of-Sale.

Supplier invoices for inventory or job costing are entered in Ostendo Operations for three way matching with the purchase receipt and the purchase order. Alternatively, they can be entered directly against a job or work order if there is no purchase order, such as for job disbursements. Supplier invoices are posted to Xero where they are paid. Normal expenses, such as electricity or rent, are entered directly into Xero.

Customer and supplier records are automatically updated from Ostendo Operations to Xero.

Xero Premium includes multi-currency and Ostendo Operations is able to transact purchases and sales in foreign currency and post to Xero Premium with full multi-currency functionality.

Xero Standard does not include multi-currency, however Ostendo Operations is able to transact purchases and sales in foreign currency and convert to local currency when posting to Xero Standard, but does not calculate foreign currency gain and loss.

We do not implement or support Xero, but we collaborate with Xero Partners and accountants who provide those services.