Asset Maintenance

Asset Service and Maintenance

Ostendo Freeway Field Service

Asset Service and Maintenance

  • Works in conjunction with Jobs in Ostendo.
  • Suitable for simple to complex service checks such as testing and tagging through to capital equipment.
  • Barcode scanning support for assets.
  • View asset information, previous asset history notes and warranty information.
  • Safety prestart checklist
  • Service checklists can be used for asset or equipment service checks and record readings. These can be linked to the asset or equipment with or without a job. 
  • Instructions and linked documents can be defined for assets or jobs.
  • Multiple assets and equipment can be serviced in one job.
  • Asset selection from Freeway Datasheets to allow adhoc servicing.
  • Multiple Corrective Actions or Corrective Maintenance can be recorded as a Ticket to be quoted, or to be done in the future, or create a job to be done immediately.
  • Dispatch jobs your field service technicians by service zone on the Assignment Board and automatically update assignments on the Ostendo Freeway app. The schedule can be updated as assignments are started and bump other assignments along. Options are available for employees to accept or decline an assignment.
  • Maps – integrates with Google maps for directions from your current position.
  • Notify – an option in Freeway that allows a user to send a text or email from within Freeway to one or more nominated staff or sub-contractors. This could be a standard pre-defined message eg "Running 15 mins late" or a short custom message where the user types the contents. GPS Co-ordinates can optionally be sent as well to log that user’s physical location for back office staff.
  • SMS – two way text messaging to other staff.
  • Phone – phone the customer from the app.
  • Hazards can be defined for inventory, bills of material, job types, jobs, customers or customer sites. Typical hazards for items will be related to material safety data sheets or handling instructions, for customers they will be site related (eg dangerous chemicals stored on site), or for jobs it could be the kind of tools used (eg scaffolding or ladders). Hazards are listed first in order of Risk Level (Extreme, High, Moderate, Low).
  • New Hazards can be added from the Ostendo Freeway app.

Business Process and Service Checklists

  • Business Process checklists can be used to ensure that employees follow a disciplined and consistent process.
  • Pre-Start Checklists – allows for an initial checklist that must be completed prior to anything further being done eg, user signs off that they read and understood the Hazards before proceeding with the job.
  • Checklists – mandatory or optional checklists and data capture. A checklist is a pre-defined list of questions or pointers to guide a user and ensure that employees follow a disciplined and consistent process.
  • Conditional Checklists – can be used to help employees follow a pre-defined process to carry out tasks such as business processes, problem diagnosis, compliance certifications, quality assurance and so on. Conditional Checklists make the process dynamic. Depending on the answers to the preceding questions, the Conditional Checklist can take a variety of paths so that the relevant set of questions are asked and responded to, according to the actual situation. The checklist can finish with a 'Pass' or 'Fail' result.
  • Dynamic Checklists - can be added adhoc to capture information relating to this specific job.

Process Management

  • Update user defined colour coded Tracking Codes against records to update the business process status.
  • Forwarding – allows an employee to forward a partially completed Datasheet to another user, eg to a Supervisor for approval.
  • GPS Tracking – GPS coordinates and time stamps for On & Off site. Plot the location of employees on a Google map within Ostendo.

Data Capture

  • Barcoding – that works on devices with an inbuilt barcode scanner or with external bluetooth barcode scanner to scan asset numbers. 
  • Scan On – a feature that allows the user to simply scan a barcode to initiate the creation of a Datasheet. This is especially useful if the user primarily only deals in one type of transaction.Can read all barcode types including QR Codes.
  • Photos – integrates with device camera to take photos or link to existing images on the device. 
  • Sketches – Draw on photos to highlight points of note, or draw freeform sketches.
  • Typed Notes – add internal or external notes which can update specific note fields in Ostendo Operations. View past history notes against jobs, sales orders, sales deliveries, purchase orders, manufacturing work orders, stock counts, assets, customers or suppliers.
  • Audio Recording – use voice recordings instead of typing notes, or record noises for service purposes.
  • Signatures – capture multiple signatures with mandatory or optional setting. Options to prevent changes to data sheets after customer signature.
  • Statistical Quantities – are used to record quantities or to collect statistical data such as recording quantity complete, measuring productivity rates, capturing quality control data such as temperature readings or number of rejects, or to keep track of work performed to date. The recorded quantities can be set to update statistics of the associated Customer, Supplier, Site or Item.
  • Email & Print – email and/or print details to the customer or the office.

Business Intelligence

  • Service Reports can be generated for customers from Ostendo.
  • Lookup service history and reports.
  • User-defined Inquiries which can have a combination of a chart, scorecard (multiple KPIs), and a listing report style.
  • The output within Freeway can be sent to a PDF file and emailed.
  • A snapshot can be taken of a portion of the inquiry display and annotated with an audio note. This is much faster than typing an email.
  • Scorecard KPIs or statistics can be defined, with highlighted conditional values.
  • Restriction counts in the data can be defined, eg top 10 customers.

Setup and Security

  • Styles - user-defined solutions using any combination of objects.
  • Security – define the employees who use the Ostendo Freeway app and what they can do.
  • Branding- user-defined background and button styles. Options include branding and logo in the background and user-defined buttons.